Privacy & Acceptable Use Policies
The Archdiocese of Detroit (“AOD”) respects and protects the privacy rights of all individuals associated with parishes, schools, organizations, and/or workplaces falling within the auspices of the AOD. All non-public information related to these individuals is kept confidential, and is only used for purposes that fulfill the mission and direction of the AOD. Reasonable steps are taken to protect non-public information from unauthorized access, loss, misuse, disclosure, or alteration.
The AOD recognizes and prioritizes the responsibility to secure and protect any data that is accessible, created, or shared by and/or with the AOD. This commitment extends to the use of data as well as the maintenance of physical, electronic and procedural security measures. Any non-public information collected by, for, or under the auspices of the AOD is considered the property of the AOD and will not be provided to or sold to any third party, except as required by law or as otherwise permitted by this policy or in other AOD privacy and data security policies.
The AOD may distribute aggregated statistical information for reporting purposes, but personally identifiable information will not be distributed publicly.
Access to non-public information is granted only to those employees and/or third party contractors of the AOD that need access in order to perform job duties and/or to provide services for AOD entities. These employees and third parties agree, understand, and accept this policy in conjunction with the “Computer Policies and Procedures for the Archdiocese of Detroit” and other privacy and data security policies.
Statement of Use for ParishSOFT/ConnectNow Data
The Parishes that use the ParishSOFT Desktop/Remote Solutions platforms and synchronize their data OR who use the ParishSOFT ConnectNow platform (“ParishSOFT Software”) are storing data to a database that allows for higher efficiency in data management and data sharing. Although parishes and the AOD may input, view and manage a broad array of their own data in the ParishSOFT Software database, parishes are only capable of viewing family, member and sacrament details of parishioners belonging to another parish. Parishes are limited to a search capability to view such contact information of other parishes for the purposes of registering parishioners that are transferring from another parish. Parishes are responsible and accountable for parish data maintenance and compliance with applicable laws, their own Privacy Policies, as well as the “Archdiocese of Detroit ParishSOFT Standard Operating Procedures.” Individual parishes using the ParishSOFT desktop application locally or through Remote Solutions are expected to be synchronized across the archdiocese and understand the consequences of not synchronizing. Parishes are responsible for updating and ensuring the quality of parishioner data. The AOD will provide assistance with respect to data management strategies and best practices for data entry. By design, access to parish offering and giving history requires permissions assigned by the parish. AOD staff is restricted from accessing parish offertory data without the consent of an authorized parish employee. Select members of the AOD staff have the ability to access non-offertory parish-specific data for the purpose of communicating with parish staff, or providing demographic and trend reports.
Consistent with past practice, the AOD uses parishioner contact information from the master ParishSOFT database for the purpose of processing archdiocesan contribution pledges and payments, census and communication without notice to parishes. Every effort will be made to inform parishes when parishioner contact information is used for something other than what is needed to perform job duties or in a different manner that the AOD has used parishioner data in the past.